How to Enhance Branding in Meeting Rooms and Conference Spaces

By James Weber on Jun 19, 2023 5:43:54 PM

4 min read

Meeting rooms and conference spaces are crucial settings for collaboration, decision-making, and client interactions within an organisation.

These spaces present a valuable opportunity to reinforce and enhance your brand identity. By incorporating branding elements and design principles into these areas, you can create an immersive brand experience that leaves a lasting impression.

In this article you will learn how brand aesthetics, presentation and experience enhance branding in meeting rooms and conference spaces.



Understanding Your Brand Aesthetics

Before diving into the design process, it's important to have a clear understanding of your brand aesthetics.

Consider your brand's visual identity, including colours, typography, and imagery. This will serve as the foundation for designing meeting rooms and conference spaces that align with your brand.


Incorporating Brand Aesthetics in Design and Décor

incorporating-brand-aestheticsTo create a cohesive brand experience, it's essential to incorporate brand aesthetics in the design and décor of meeting rooms and conference spaces. Here are some key considerations:

Colour Palette

Use your brand's colours strategically in the room's design. Consider painting accent walls, using coloured furniture, or incorporating branded textiles. The colours should create a harmonious and visually appealing environment that reflects your brand's identity.

Brand Imagery

Incorporate branded imagery such as photos, illustrations, or graphics that reflect your brand's messaging and values. These visuals can be displayed on walls, in presentation materials, or as part of digital displays.

Brand Typography

Extend your brand's typography to signage, presentation materials, and displays in the meeting rooms and conference spaces. Consistency in typography reinforces brand recognition and creates a professional and cohesive visual experience.


Utilising Branded Presentation Materials and Technology

branding-technology-presentThe use of branded presentation materials and technology can elevate the brand experience in meetings and conferences. Consider the following:

Branded Templates

Design branded presentation templates that align with your brand's visual identity. This includes slides, handouts, and digital templates. Incorporate brand colours, fonts, and imagery to create a consistent and professional look.

Digital Screens and Displays

Utilise digital screens or displays in meeting rooms and conference spaces to showcase branded content. This can include company videos, case studies, or client testimonials. The dynamic nature of digital displays creates an engaging and immersive brand experience.

Interactive Touchscreens

Incorporate interactive touchscreens that allow presenters and participants to engage with branded content. This can include interactive presentations, product demos, or virtual tours. These interactive elements create a memorable and engaging brand experience.


Creating an Immersive Brand Experience

To truly enhance branding in meeting rooms and conference spaces, aim to create an immersive brand experience for attendees. Consider the following:

Brand Storytelling

Infuse your brand story and values into the design elements of the space. This can be done through branded wall graphics, quotes, or displays that showcase the brand's journey and achievements. Use storytelling techniques to engage attendees and create an emotional connection to the brand.

Branded Collateral

Provide branded collateral such as notepads, pens, or folders that align with your brand's visual identity. These items create a cohesive experience and serve as useful tools during meetings and conferences.

Brand-Specific Seating

Consider branded seating options that align with your brand's aesthetics and values. This can include branded chairs, cushions, or seating arrangements that reflect your brand's personality.

Brand Ambassadors

Encourage employees to be brand ambassadors during meetings and conferences. Provide them with branded attire or accessories that showcase the brand. Their presence and alignment with the brand contribute to the overall brand experience.


What are my next steps?

Enhancing branding in meeting rooms and conference spaces goes beyond aesthetics; it is about creating an immersive brand experience that aligns with your brand's identity and values.

By understanding your brand aesthetics, incorporating brand elements in the design and décor, utilizing branded presentation materials and technology, and creating an immersive brand experience, you can make a significant impact on attendees and strengthen your brand's presence.

Remember, a well-branded meeting or conference space not only enhances the visual appeal but also conveys professionalism, credibility, and a strong brand identity.

Looking to overhaul the office? Check out our Ultimate Guide to Office Branding to learn how to create a branded office space that enhances employee morale, improves productivity, and leaves a lasting impression on clients and visitors.

James Weber

Written by James Weber

Content Manager